Private Rental Events

Let your event soar!

Looking for the perfect setting for your next event? The Museum offers a variety of layouts and customization for events including:

With more than 35,000 square feet of space available, we can accommodate a range of event styles and sizes. Whether you’re seeking an intimate setting in the Museum gallery or a nostalgic dining or dancing experience under the wings of a vintage 1930’s DC-3 airplane, it will be a night your guests will never forget!

• Corporate Reception
• Private Celebration
• Wedding Ceremony or Reception
• Charity Fundraiser
• Awards Ceremony
• Breakfast Meeting
• Team Building
• Celebration of Life
• Plus, many more!

Get started

Ready to get started? Contact us for more information and to schedule a planning visit.

About your rental fee

Preferred Vendors

Over the years, the Museum has worked with a number of excellent event vendors who know our venue like the back of their hand! We will provide a full vendor list to you when you book an event. Here is a selection from our list.

FAQs

What is the venue’s total capacity?

The Museum has many spaces to accommodate your event: The Hangar around the Flagship Knoxville DC-3 accommodates 281 and can be divided in two for smaller events if desired. The American Airlines Theatre accommodates 116 and is perfect for seminars or conferences with all guests seated on retired first-class airline seats. The Classroom accommodates 62 and is perfect for small training classes or as a dedicated bridal suite. The Gallery is included with all rentals and allows guests to enjoy the Museum exhibits during your event.

Is there on-site parking?

Yes! Our parking lot adjoins the east side of the Museum building. We have ample parking for your event including space for buses. If additional parking is required, we can provide additional spaces a short walk from the Museum, with prior agreement.

Can I bring in my own caterer?

Absolutely! We love to work with the amazing caterers in the DFW area. We will provide you with a Preferred Vendor List that includes caterers who are familiar with our venue space. Other caterers are welcome, subject to Museum approval including providing current Certificate of Insurance (COI) document.

Is there an onsite dumpster?

Our trash capacity is very limited.  The client or client’s vendor is responsible for set up, tear down and clean up after the event including placing tied garbage bags into large trash bin (gondola) that Museum provides.  If garbage exceeds capacity of gondola, client/vendor may place it in dumpster behind the facility or take it.

Can I serve liquor?

Of course! Your caterer must carry a standard $1M General Commercial Liability policy. A Certificate of Insurance (COI) document is required from all vendors and a Liquor Permit is required if liquor is served to guests. You assume responsibility for ensuring all Texas current liquor laws are following during your event.

How late can my event go?

We require all guests and vendors packed up and out of the venue no later than 1:00am. For an additional fee, you may extend your event with prior agreement from event manager.

What does my rental time include?

Your rental time includes all set up and tear down/clean-up for your event. We allow two (2) hours for set up and one (1) hour for tear down/clean-up. We provide a 15-minute grace period at the end of your rental time. If your event tear down goes past the grace period, an additional fee may be incurred for every fifteen (15) minutes you, your guests, or vendors remain in the building.

What’s included in with the venue?

Parking, your agreed event space, and a dedicated on-site event manager are included in all rental packages. Complimentary Wi-Fi is also available for your guests. We have a limited number of tables (rounds and rectangles), chairs and AV equipment that can be rented at additional cost. We also offer to open the Museum Store and/or Flight Simulators for your guests at an additional cost billed hourly with a two-hour minimum for each.

Can I host a Wedding Ceremony and Reception at the Museum?

Absolutely!  Our hangar is perfect to host a ceremony on one side along with your reception on the other side.  For larger weddings, guests are welcome to explore the Gallery and/or utilize the Theatre while your ceremony space is reconfigured for a reception.

Do you have a sound system?

We can provide a microphone for remarks in the Hangar or Theatre and can play music throughout the Museum from your personal device.  We also have a basic PA system (for an additional charge) with two wireless microphones that can play music via Bluetooth. For more complex needs, we can connect you to our preferred A/V specialist vendor, on request.  Alternatively, you are welcome to hire your own DJ or live music provider for your event.

Do you have a prep kitchen on site?

No.  We have a dedicated caterer prep area that you are welcome to use at no additional charge.  Please note this prep area has limited power outlets and no sink or water supply.  We do provide trash cans, please bring trash can liners (large size).

Are there any notable restrictions?

We love to throw a good party; however, real (flame) candles, confetti, glitter, balloons, drones, fog machines, bubbles, rice, birdseed, decals, stickers, silly string, tape, nails, screws, staples, command hooks, and fireworks/sparklers are not permitted indoor or outdoor.  The Museum is smoke free including in the parking lot.  Stanchions around the DC3 aircraft in the Hangar area are not to be moved nor can anyone or anything go beyond them.  Thank you for understanding and for helping us preserve our biggest artifact.

Who sets up tables and chairs prior to my event?

The client (you) are responsible for all set up and tear down/clean-up of your event.  Most caterers will complete this for you.  You may also engage a moving vendor to help with set up and tear down. We can provide a recommended list of vendors who are trained in our facility.

Are we responsible for the venue clean-up?

We ask that you leave the venue space as you found it.  We have limited cleaning materials for you to use at no additional cost.  We also ask that anything you bring into the building be removed at the end of the evening.  The building has absolutely no room for storage!  Please place all tied garbage bags in large trash bin (gondola) that Museum provides.  If garbage exceeds capacity of gondola, client/vendor may place it in dumpster behind the facility, if not full, or will be required to take trash with them.

It’s a perfect fit! What’s required to secure our date?

If you love the Museum as much as we do and are ready to book, a signed contract and 50% deposit is required to secure your date.  Our proposal will be sent via email and is to be signed online.  The 50% deposit can be paid by cash, check or credit card. There is a $15 processing fee for check payments. Checks are non-refundable.

How long will you hold our date?

Unfortunately, we are unable to hold dates without a signed contract and paid deposit.

Can I play music at my event?

Yes! The Museum holds music licensing agreements for live music and DJ’s. If you would like to stream music via Bluetooth to one of the Museum’s PA systems, please make sure you have all necessary copyright permissions.